Knowledgebase: Software Tips
Outlook Calendar - Sharing and Viewing
Posted by (Inactive) Will McCalley, Last modified by Richard Watt on 13 February 2020 05:25 PM

How to share an Outlook Calendar. 
This is a two part process. The first part is the person wishing to share their calendar. The second part is for the person wishing to access a shared calendar that they have been given access to.
I. Sharing a Calendar

A. In Microsoft Outlook, go to your calendar.

B. While on the ‘Home’ tab (the default view) click on the icon for ‘Calendar Permissions’.

C. In the window that appears (Calendar Properties on the Permissions Tab), click on the ‘Add…’ button.

D. Now you are in the ‘Add Users’ window. Next to search, click on the radio button that says ‘More Columns’. In the field just below that, type in the user’s BlazerID OR their email address.

E. Highlight their name and click ‘Add->’ at the bottom of the window. Then click ‘OK’.

F. Back in the Calendar Properties on the Permissions tab, highlight the just added user’s name. Set their permission level to your calendar by clicking on the drop down box next to ‘Permission Level’. For example, Reviewer will allow the designated user to view your calendar but not edit it.

G. At the bottom of the window, click ‘Apply’ and then click ‘Ok’. You have now shared your calendar with someone. For them so see your calendar, continue to the next section.

 


II. Accessing a Calendar Shared With You.

A. In Microsoft Outlook, go to your calendar.

B. While on the ‘Home’ tab (the default view) click on the icon for ‘Open Calendar’. In the dropdown menu that appears, select ‘Open Shared Calendar’.

C. In the window that appears, ‘Open a Shared Calendar’, type in the BlazerID OR email address of the user who has shared their calendar with you and click ‘OK’. Their calendar will appear next to yours.